National Archives of Guyana National Archives of Guyana
Ministry of Education
Department of Culture, Youth and sport
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National Archives Act 1982

see pdf file here

Key Points of Interest

Public Archives

All public records which
Are specified by the Archivist as being of enduring or historical value; and
Stand transfer or have been transferred to the National Archives by or under this Act;
Any records acquired by the Archivist or deposited with the National Archives under sections 14 and 15.
Public office
Any office, institution or agency financed from public funds and under the responsibility of a Minister and includes a local government, a public corporation and corporate body in which the controlling inertest is vested in the State or in any agency on behalf of the State

Public records
Any records of the Government or of a public office; or Any records of the Government or of a public office which stand transfer or have been transferred to the National Archives by or under this Act; or Any judicial record

Records
include any manuscript, newspaper, picture, painting, document, register, printed materials, book, map, plan, drawing, photograph, negative and positive picture, photocopy, microfilm, cinematograph film, video tape, magnetic tape, gramophone records or other transcription of language, picture or music recorded by any means capable of reproduction and regardless of physical form and characteristics.

Main functions (pg 6)

Section 3 (2)
The National Archives shall be the place of deposits for the storage and preservation of public archives.

Archivist and his functions(pg 6-7)

Subject to such directions as may be given by the Minister the Archivist shall -
Direct, manage and control the National Archives Preserve, describe, classify and arrange al public archives.

Section 4 (3)
(h) decide all matters relating to the purchase, transfer, loan and exchange of records and authorise the destruction of records in the custody of the National Archives; with respect to public records, inspect them and assess all proposals to destroy or remove material from ownership of the State and to ensure the transfer to the National Archives of such records as are required for deposit therein.
(k) exercise his right to recover records.

Destruction of Records (pg 9)

Section 9 (3)
The Archivist may authorise the immediate destruction or the destruction after the expiration of such specified period as may be agreed upon by the Archivist and the relevant permanent secretary or relevant head of public office of any public records that-
By reason of their number, kind or routine nature do not in his opinion possess any enduring or historical value for preservation as public archives
Are not required for reference after action is completed or after the expiration of such period of years from the date on which action on them is completed as may be agreed upon between the Archivist and such permanent secretary or head of public office.
Section 10 (3)
The Archivist shall provide reasonable facilities at such time place and on the payment of such fees as may be prescribed for the public to inspect public or obtain copies thereof or extracts therefrom; Provided that no fee shall be charged for the inspection of public archives for research purposes.

Section 14 (pg 13)
The Archivist may, on behalf of the Government, purchase records of major historical interest. (Usually done to fill gaps in the collection, from overseas archives/ universities/libraries etc)
 

Immigration Records

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